給教授的英文Email怎麼寫？基本開頭不搞錯，5種情境模板任你用！

想寫給教授的正式英文 Email，卻不知道主旨怎麼下、開頭怎麼稱呼教授、結尾怎麼收？如果你也有這樣的煩惱，就讓本篇教你寫好一封正式且有禮的 Email，並提供 5 種常見情境的範本，讓你只要複製貼上句型即可完成一封書寫得體的信件！

先釐清禮儀與稱謂，寫給教授的基本規則

寫信給教授前，建議先確認以下 4 個原則，讓你在與教授聯繫時，能展現出應有的尊重和專業。

 

1. 稱謂正確

 

• 若對方職稱為教授（Professor），通用 Professor [姓氏]。

• 若對方具博士學位，Dr. [姓氏] 也常見且可接受；但在學術情境中，不確定時以 Professor [姓氏] 通常更安全。

• 不確定職稱時，建議優先用 Professor。

• 避免使用「To Whom It May Concern」作為寫給特定教授的開頭。​

2. 語氣專業

• 信件是一個較為正式的聯絡方式，建議避免使用表情符號和過多驚嘆號，並保持語氣禮貌和專業。

3. 段落清楚

• 每段落建議 1～2 個重點、整體保持簡潔，避免一大段文字讓教授難以快速抓到重點（尤其教授收信量通常很大）。

4. 先做功課

• 寫信前，先確認課程綱要和公告，避免詢問已公開的資訊。若你已查過仍找不到答案，也可以在信中補一句：「I checked the announcements and the syllabus, but I still couldn’t find..」，會讓你的詢問更顯得體。

Email 主旨怎麼寫才恰當？3 原則＋範例

主旨是教授對這封信的第一印象，因此要寫得清楚、精簡，且易於搜尋。建議的格式為「動作＋主題＋識別訊息（如：課程碼、姓名、截止日）」，並將長度控制在 約 50～60 個字元以內，以降低在手機或部分信箱被截斷的機率。

 

⚠️ 注意：避免使用全大寫或濫用 URGENT，這樣反而會讓人感到不適。

主旨範例（依情境整理）

情境	主旨範例
課程詢問	Inquiry about [課程碼] Syllabus – [姓名]
	Question on [課程碼] Office Hours – [姓名]
作業問題	Question on Assignment [#] (Due [截止日]) – [姓名]
	Clarification Needed: [課程碼] Homework [#] – [姓名]
	Extension Request for [課程碼] Assignment [#] – [姓名]
推薦信請求	Request for Recommendation Letter – [姓名]
	Seeking Reference for [目的] – [姓名]
預約 Office Hours	Request for Office Hours Appointment – [姓名]
	Scheduling Office Hours for [課程碼] – [姓名]
請假與補交	Absence Notification for [課程碼] – [姓名]
	Request to Submit Late Assignment – [姓名]
提交作業	Submission: [課程碼] Homework [#] – [姓名]
	[課程碼] Final Project Submission – [姓名]
實驗室機會	Inquiry about Research Opportunities – [姓名]
	Application for Lab Position – [姓名]
期末專題	[課程碼] Final Project Update – [姓名]
	Request for Feedback on Capstone Proposal – [姓名]
研究問題	Question Regarding Thesis Data Analysis – [姓名]
	Clarification Needed: Experiment Protocol – [姓名]
成績複查	Grade Inquiry for [課程碼] Assignment [#] – [姓名]
	Request for Grade Review – [姓名]
其他	Scholarship Application Query – [姓名]
	Registration Issue: [課程碼] Enrollment – [姓名]

主旨撰寫原則速查

• 包含關鍵名詞，如：課程碼、作業名稱、主題等
• 必要時加上姓名，讓教授更容易辨識
• 避免使用模糊詞彙，如：Help、Question 等（除非後面有補充具體主題）
• 可加入日期或截止日
• 避免多餘的標點符號或表情符號

常見情境的主旨模板

• 避免多餘的標點符號或表情符號
• 課程詢問：Inquiry about [課程碼] Syllabus – [姓名]
• 作業問題：Question on Assignment [#] (Due [截止日]) – [姓名]
• 推薦信請求：Request for Recommendation Letter – [姓名]
• 預約 Office Hours：Request for Office Hours Appointment – [姓名]
• 請假與補交：Absence Notification for [課程碼] – [姓名]
• 提交作業：Submission: [課程碼] Homework [#] – [姓名]
• 實驗室機會：Inquiry about Research Opportunities – [姓名]
• 期末專題：Request for Feedback on Capstone Proposal – [姓名]

​正式開頭稱呼與開場句

 

寫信給教授時，建議以較正式的稱謂開頭，如：Dear Professor [姓氏], 或 Dear Dr. [姓氏],。如果不確定姓氏的讀音，也務必保持拼寫正確。

接著，說明自己的身分和寫信目的，例如：

• I am a student in your [課程名稱] class, and I am writing regarding...

若想再更禮貌一些，可加上暖場句。但提醒：「I hope this email finds you well」在英文世界很常見、也算正式，然而近年也常被認為過度制式；若你希望更自然又不失禮，也可以改成更「貼合情境」的版本（例：I hope your semester is going well.  I hope you are doing well.），或乾脆省略暖場句、直接切入重點。

首次來信 vs 後續跟進的開場差異

	首次來信	後續跟進
1.	I hope this email finds you well. My name is [姓名], and I am a student in your [課程名稱] class.	I am following up on my previous email regarding [主題] sent on [日期].
2.	My name is [姓名], and I am a student in your [課程名稱] class.	I wanted to check in on the status of my previous request regarding [主題].
3.	I am a student in your [課程名稱] class, and I am writing to inquire about...	I wanted to follow up on my previous email regarding [主題].
4.	I am writing to inquire about...	I wanted to check in on the status of my previous request regarding [主題].

 

英文信件避免 NG 句型

NG 句	替代說法
To whom it may concern	Dear Professor [姓氏],
I want to ask...	I am writing to ask about...
Can you reply ASAP?	I would appreciate your response at your earliest convenience.
How are you? I hope you are doing well.	I hope this email finds you well.

 

結尾敬語與專業收尾：Closing、Sign-off、簽名檔

結尾時，可用禮貌句型收尾，如：Thank you for your time and assistance. 然後再加上敬語（Best regards,  Sincerely,）與簽名檔。

簽名檔建議包含：

• 姓名
• 學號
• 系所年級
• 大學
• 修課資訊（課程碼Section）
• 聯絡方式（Email可選電話）
• 時區或可聯絡時段（選填）

例如：

• [姓名]
• Student ID: [學號]
• DepartmentYear: [系所年級]
• [大學]
• Course: [課程碼] Section [Section]
• Email: [你的 Email]

​寫給教授的5 種情境英文 Email 模板

為了方便各位了解完整的英文信件該如何撰寫，我們整理了 5 種常見情境的寫信範本，讓你可直接套用，寄出一封正式且有禮的信件。

課程資訊加簽詢問

Subject: Inquiry about [課程碼] Syllabus – [姓名]

 

Dear Professor [姓氏],

I hope this email finds you well. I am a student interested in enrolling in your [課程名稱] class ([課程碼]) and would like to request more information about the syllabus and course requirements. If possible, could you please provide me with a copy of the syllabus or direct me to where I can find it online?

 

Thank you for your time. I look forward to your response.

 

Best regards,

[姓名]

 

作業問題延長期限請求

Subject: Extension Request for [課程碼] Assignment [#] – [姓名]

 

Dear Professor [姓氏],

I am a student in your [課程名稱] class ([課程碼]) and am writing to request an extension on the upcoming assignment due on [截止日]. Due to [原因], I am unable to complete the assignment by the original deadline and would greatly appreciate any additional time you could provide.

 

Thank you for considering my request. I apologize for any inconvenience this may cause and will do my best to submit the assignment as soon as possible.

 

Best regards,

[姓名]

 

 

預約 Office Hours

 

Subject: Request for Office Hours Appointment – [姓名]

 

Dear Professor [姓氏],

I hope this email finds you well. I am a student in your [課程名稱] class ([課程碼]) and would like to request an appointment during your office hours to discuss [討論主題]. If possible, could you please let me know your available times or provide a link to schedule an appointment?

 

Thank you for your time. I look forward to meeting with you soon.

 

Best regards,

[姓名]

 

 

病假與補交